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How To Set Up Default Task Reminders For Outlook 2010

Change the default task reminder time in outlook 2010At work in the corporate world most of us use Outlook to manage our calendar and tasks.  The thing is that filling out each new task and setting up reminders for them becomes really repetitive really quickly.  If you find yourself creating a lot of tasks that require reminders, this groovy guide can shave some time off of the creation process.

By default, the Reminder box is not checked when creating a Task in Outlook 2010, also in both the date and time boxes you will see a greyed out “None” rather than a time.  We’re going to fix that and assign a default time.

task reminder outlook 2010

Step 1

In Outlook 2010, Click the File ribbon and Select Options.

outlook 2010 file options

Step 2

Click the Tasks tab and Check the box labeled Set reminders on tasks with due dates.

While you are here you can also change the default reminder time that will show up when creating tasks.  By default it is set to 8:00 AM.

set reminders for tasks with due dates and default reminder time

Done!

Now when you create Tasks in Outlook 2010 the Reminder will automatically be checked and set for the default time from Step 2.  This will help you remember to set reminders for your tasks, but it can also just be useful as a daily reminder if you set it for the time that your work day usually starts.

default tasks assigned to outlook 2010

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6 Responses to How To Set Up Default Task Reminders For Outlook 2010

  1. Greg August 16, 2013 at 7:45 am #

    Even though I have the setting selected, and the default time at 6:00am, when I create a new task, there are not reminders automatically set… this is whether I use the quick task adder bar or the dedicated “New Task” button. Any ideas?

    Thanks

  2. John August 23, 2013 at 6:53 am #

    Hi,
    I know this feature and use it for my outlook tasks.
    But what I can’t seem to find is how to get this for outlook tasks that I create from within OneNote 2010.

    Would really appreciate any help

    • JABEL01 September 25, 2013 at 5:25 am #

      Hi John, I was looking for a solution that worked for tasks in OneNote 2010 too. I found that by following the above it does work for OneNote as long as when you select a task from the OneNote task drop down you select any of the options except ‘Today’. The tasks will automatically have a reminder set for all options except ‘Today’ – I guess the reminder time has already lapsed so it won’t pop up in the reminders box. Cheers
      Jon

  3. Tammy September 19, 2013 at 10:18 am #

    I am assigning tasks for collections to various people in the office. However, when I assign the task with a reminder they get the assignment right away but it does not put the reminder on for them they have to open the task and add the reminder. Is there anyway that Outlook will give them the reminder as well at a later date that I choose?

    Would love any help someone can give me.
    Thank you.

  4. Steve February 11, 2014 at 6:34 am #

    My default reminder time for Tasks is 9:00 A.M. but when my reminder window pops up it reads that the tasks are due at 5:00 P.M. even tough they are set for 9:00 A.M. in which is 8 hours later. I checked my time zones and they are correctly set for Eastern Time U.S. and Canada.

    Any suggestions ?

    Thank you

    • Steve February 28, 2014 at 9:56 am #

      I followed the above steps yesterday and encountered the same issue as you. I closed my computer (logged off) and today when I signed in, the changes had taken effect. Yay! Thank you Austin Ruthruff! :)

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