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How-To Add GMAIL to Outlook 2010 using IMAP

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Configuring Outlook to work with Gmail IMAP used to be tricky back in 2007.  But in Outlook 2010, Microsoft has made it a lot easier and everything is done nearly automatic.  The groovy thing is that this process works for more than just Gmail, you can connect to nearly any email service just following the simple steps below.

5/23/2010 UpdateThere is a possibility you will need to configure your GMAIL account to enable IMAP connections before running through the steps below.  My reccomendation is you take a look at that groovyPost before proceeding with the steps below. Thanks!

How To Add Gmail To Outlook 2010 Using IMAP

1. In Outlook, Click File > Info > Add Account.

add gmail to outlook 2010

2. In the account setup window that appears, Click the E-mail Account bullet, and then Type in your Gmail account credentials.

  • Your Name – This can be whatever you want, however it may show up on emails that you send to people.
  • E-mail Address – Type in your Gmail address. (example: [email protected])
  • PasswordType in the password to your Gmail account.

Once you’ve entered all of your information, Click Next.

type in your gmail account credentials

3. Now all you have to do is play the waiting game.  Outlook 2010 will automatically detect all of the settings needed to connect to Gmail.  This could take a minute so you’ll need a little patience.  Once you get 3 green check marks, Click Finish.

Related Article:  Undo Send for Gmail Sent Items

click finish once your IMAP email account is configured

Now you should have complete access to Gmail via IMAP/SMTP within Outlook.   You can confirm this by going back to the File > Info menu and Clicking on the drop-menu below Account Information.  Your newly added Gmail account should show up and say IMAP/SMTP underneath it.

confirm the account was added to outlook 2010

Though this same process will work for Hotmail, I highly suggest using the Outlook 2010 Hotmail Connector Tool instead.

Questions, thoughts?  Drop a comment below!

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3 Responses to How-To Add GMAIL to Outlook 2010 using IMAP

  1. Brad Ghent October 9, 2011 at 7:55 am #

    I have the above but would like the gmail delivered to the outlook.pst not an additional gmail.pst. Any chance of that?

  2. Edmund December 4, 2011 at 4:56 am #

    Excellent visual tutorial!

    For me, the set-up works flawlessly for Outlook 2010 client on a Windows 7 laptop. When trying from a Windows XP Pro v2002 SP3 desktop (also running Outlook 2010 client), the result is that email can be sent, but cannot be viewed. It appears as if no emails exist in any of the folders.

    Thunderbird on the same desktop works fine – I can send and receive/view the emails. Thunderbird uses the same protocols and ports IMAP/993 and SMTP/587 (Outlook uses 465, but still works for sending), but uses and rather than the standard

    So far no solution – even tried the Thunderbird configurations in Outlook. Again, sending works, but the emails never appear in Outlook. All I see is a bunch of empty folders. Same anti-virus setup (Avast!) as the Windows 7 laptop, and both are using the same ISP and wireless connection.

    Any thoughts are appreciated.

  3. Dinesh Jindal August 4, 2012 at 8:18 pm #

    This process didn’t work for me. The 3rd item i.e. ‘Log On to Server and send a test e-mail message’ didn’t work (cross instead of tick). It came to veryfy details. If I click on ‘Manually configure..’ and try to set up the rest of it just like I did for outlook 2007 (which worked on my other computer) i.e. Next-> select Internet email Next-> (can’t enter password). select imap as account type, and as incoming/outgoing servers More Settings -> Advanced: 993 and SSL, 587 and TLS; Outgoing Server: Tick on My Outgoing Server requires authentication. OK and Test Account Settings it still fails and wants to confirm the password which fails again. Please email response to [email protected] Thanks

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