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How to Schedule Automatic Send/Receive in Outlook 2010

Make emails send out automatically in Outlook 2010

Whether Outlook is the life of the party at work, or your primary email client at home you’re going to want to keep your emails on time.  Emails aren’t sent out or received until you Click the Send/Receive button in Outlook, but there is a way to do this automatically.  If you are running on default Outlook 2010 settings you need to change this, now!

 

After writing an email in Outlook, most people Press the Send button and call it done.  However, just Clicking the Send button from the email message window doesn’t immediately send it.  Instead Outlook places the email in the Outbox folder.  Emails will only be sent out if you Click the Send/Receive button in the main ribbon of Outlook, or if you have automatic send/receive set up.  Which, by default Outlook is set to only send mail out every 30 minutes.

sending an email in outlook 2010 doesn't mean it is delivered immediately

Here’s how to schedule automatic send/receive in Outlook 2010.

How To Schedule Automatic Send And Receive Of Emails In Outlook 2010

There are two ways to access the send/receive group settings in Outlook.

Step 1

The first way is on the Send / Receive ribbon.  From there Click the Send/Receive Groups drop-menu and Select Define Send/Receive Groups…

send receive groups in outlook 2010

Step 1.a

The second way is from the options menu.  Click the File menu and Select Options.

options menu in outlook 2010

Step 1.b

Once in the options menu Click the Advanced tab and Click the Send/Receive… button.

advanced send and receive options in outlook 2010

Step 2

Now that we’re in the Send/Receive groups settings window we can change things around.

The default automatic send/receive rate is 30 minutesWow! I immediately turned this down to something more efficient, 5 minutes or less is a good choice.  Being 30 minutes behind on everything if you forget to manually refresh is not exactly ideal.  Another good option to check is the Perform an automatic send/receieve when exiting, in this way you can close Outlook without worrying if your emails were sent.

edit the auto send and receive time in Outlook 2010

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4 Responses to How to Schedule Automatic Send/Receive in Outlook 2010

  1. Zaniel February 8, 2011 at 11:40 am #

    Thats nit the case for exchange users right? My emails at work are sent instantly.

    • MrGroove February 9, 2011 at 8:24 am #

      Correct. Microsoft Exchange has 2 modes for sending/receiving emails. Either you will be connected to the Exchange server via MAPI (Direct server connection) or via Cached Mode where the client will cache the email locally and communicate back and forth with the server. In both cases, you don’t need to worry about this tutorial as a connection with Exchange is always maintained.

  2. Leilah January 12, 2012 at 12:53 am #

    Just what I was looking for. Thanks :) Who needs an IT guy..

  3. Marc January 29, 2012 at 7:54 am #

    Thanks,

    That was exactly what I needed!!

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