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Create Reminders in Windows 7 Without Outlook

If you’re required to use Outlook at work, you know how user unfriendly it can be. You can use Task Scheduler in Windows to do the same thing. Here’s how to create reminder messages in Windows without Outlook or a third party program.

Note: This works in all versions of Windows – XP and higher.

Click Start and type: Task Scheduler. Hit Enter.

Start

When Task Scheduler opens, it looks daunting itself, and it is a powerful tool. But creating a reminder is easy.
Task Manager

Under the Actions list in the right panel, click Create Task.

Actions

Now type in an easy to remember name for your task under the General tab. Type whatever you want, just make sure it’s descriptive and lets you know what to do.

Task name

Click the Triggers tab next to the General tab. Then click the New button at the lower left corner of the window.

New Trigger

Under the New Trigger screen, On a Schedule will be selected by default. Now, just plug in the date you want it to start and how often you want the task to recur.

On a Schedule

In the same Windows, you can choose different Advanced Settings like how often to repeat the task message, when to stop it and more.

Advanced

Finally, click the Actions Tab, then the New button. From the dropdown menu, choose between Display a Message, Send an Email or Launch a program.

In this case I just want a message to display during my work day. Type in a Title and any message you want to go along with it. Click OK.

Show Message

Windows displays your task in a message box at the time you selected.

Message

There’s a lot you can do with Task Scheduler, like scheduling a maintenance task like Disk Cleanup to run. Using it for reminders is a great way to not forget what you need to get during the week.

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7 Responses to Create Reminders in Windows 7 Without Outlook

  1. Austin Krause July 9, 2012 at 8:49 am #

    Love that Windows logo graphic. Great tip as well

  2. Ziggy July 9, 2012 at 8:46 pm #

    Thanks Brian. I’ve always found Task Scheduler a little daunting so I’ll be putting this informative piece into my “How To Folder”. The link to Disk Cleanup is another fine article which helps one to better understand Task Scheduler from Microsoft. Keep up the god work!

    • Brian July 9, 2012 at 10:39 pm #

      Thanks Ziggy! Task Scheduler has a lot of cool powerful features. I will have more coming your way to put in your “How to Folder” 🙂

      • Ziggy July 9, 2012 at 11:51 pm #

        Doh! I think I meant to say “Keep up the good work” and not “Keep up the god work”. But then again seeing that I hold this site in great reverence I err graciously!

  3. RecruitingANIMAL July 10, 2012 at 6:03 am #

    Good article. I liked it. But Google Calendar looks easier.

  4. Mikitopo July 15, 2012 at 6:49 pm #

    Thanx!!! how can i do that in windows 8 plz???

    • Brian Burgess July 19, 2012 at 11:34 pm #

      Yep! You sure can. It’s included in Win8 too…same process. At the Metro Start screen start typing Task Scheduler to find it.

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