I just bought a new iPhone but I can’t figure out how-to synchronize my email, calendar and contact list with my computer. Can you help please?
MrGroove get’s this question at least 2 or 3 times a week so he asked me to do a quick write-up with the details on How-To Sync your iPhone or iPod Touch Email, Calendar and Contacts.
What is Microsoft ActiveSync?
Microsoft ActiveSync is a feature built into Microsoft’s flagship email product Microsoft Exchange. It allows mobile devices to sync Email, Calendar and Contacts over the internet to a corporate inbox.
Google Sync – Microsoft ActiveSync
Google licensed ActiveSync from Microsoft so any ActiveSync capable device (iPhone, Android and Windows Mobile) can now take advantage of ActiveSync to Sync their Mobile phone to the Google / GMAIL Suite of applications (Email, Calendar, Contacts). Being that an iPhone and iPod Touch have either WiFi or 3G, this will allow you to SYNC your device to Google anywhere you may be real-time!
One answer for you home users is to SYNC your Apple device with your GMAIL Calendar and Address Book / Contacts via the new Google Sync Service.
Synchronize your contacts. Get your Google contacts quickly and easily to your phone. With Sync, you can have access to your address book at anytime and place that you need it.
Get calendar alerts. Using your phone’s native calendar, you can now access your Google calendar, and be alerted for upcoming appointments with sound or vibration.
Always in sync. Your contacts stay synchronized whether you access them from your phone or from your computer. Add or edit contact information right on your device or on your Google account on the web.
Before we get into the How-To. Please note the following:
- FIXED! Google Sync via ActiveSync will now sync your Email, Calendar and Contacts as long as your running the latest iPhone and iPod Code! Google Sync via ActiveSync will not Sync your GMAIL Email. Google Sync only Synchronizes your Google Calendar and Contact List / Address Book. At this time, your GMail Inbox will need to be kept in Sync via iMap.
- Fixed again! The latest iPhone OS’s will now support multiple ActiveSync accounts! For those of you who are already syncing your iPhone with your Corporate Email Server via ActiveSync, your outta luck. The iPhone and iPod Touch only allow you to set up 1 ActiveSync connection. You will need to choose between your Corporate Email or Google Services or do like me and just use GMAIL via iMAP on the iPhone.
1. First confirm your iPhone or iPod Touch has the latest firmware. 2.2 or higher is required. You can find your Firmware settings under: Settings > General > About > Version on your device. If you find you need to update your firmware you can do so easily with iTunes.
2. Tap the Settings application icon.
2. Tap Mail, Contacts, Calendars >
3. Tap Add Account… >
4. Tap Microsoft Exchange
5. Enter the required information into the fields on this next page. The
- Email – Be sure to Enter your Full Email Address (ignore the screenshot below… I need to update it)
- Server – You must enter m.google.com however you will only get this option AFTER you enter your username.
- Domain – Leave that blank. This setting is used for corporations ONLY who have their own Exchange Server.
- Username – Must match your Google account information. Although the Google Instructions show a screenshot of “User@googlemail.com”. For 99.999% of us, this will not work since we all use “firstname.lastname@example.org”. So, just use your GMAIL account info.
- Password – Yeah… that’s your GMAIL Password
- Description - This can be anything… I usually use my email address
- SSL – On
6. Tap Off or On anything you want to Sync with your GMAIL Account. Click Done.
Now that your device is synched, any changes made on the iPhone/iPod Email, Calendar and/or Contacts Address Book will automatically update your Google Calendar and Contacts Address Book and vice versa (when internet is available to the device of course). VERY GROOVY INDEED!!!